© ACC & RLC Chefs (Past & Present) Sergeants’  Association | Privacy Policy | Follow P&P Sgts’ Association on Facebook      
The   Army   Catering   Corps   and   The   Royal   Logistic   Corps   Chefs   (Past   &   Present)   Sergeants’   Association ,   referred   to   as   the   P&P in   this   document,    is   fully   committed   to   ensuring   the   privacy   of   its   members   and   users   of   the   www.SgtsMess.ACCassociationorg   website. This   Privacy   Policy   Statement   explains   how   we   use   what   personal   information   we   hold   on   any   identifiable   individual   to   improve   the service   the   Association   offers   the   membership   and   the   measures   we   take   to   keep   that   information   secure.   This   policy   may   change occasionally so please check this statement from time to time. Background Information The   P&P   was   inaugurated   in   1985   by   members   of   the   Sergeants’   Mess,   St   Omer   Barracks,   Aldershot.   A   database   was   created   to   store the   details   of   the   members   who   joined   the   Association.   This   Membership   Database   had   been   maintained   ever   since   and   has   been added to as new members have joined the Association. A   copy   of   this   database   was   passed   to   Army   Catering   Corps   Association   in   March   2013.   That   data   was   used   by   the   ACC   Association   to augment   their   own   membership   records.   The   ACC   Association   became   the   Data   Controller   for   the   data   that   was   pasted   to   them   and   at the same time the P&P ceased to have any direct responsibility for that data. Responsibilities The   P&P,   as   the   Data   Controller   for   the   ACC   &   RLC   Chefs   (Past   &   Present)   Sergeants’   Association    Membership   Database,   must   comply with   the   provisions   of   the   1998   Data   Protection   Act.   The   Act   has   eight   principles   that   must   be   adhered   to.   In   summary,   they   require that data in our databases shall be: 1. fairly and lawfully processed; 2. processed for limited purposes; 3. adequate, relevant and not excessive; 4. accurate; 5. not kept longer than necessary; 6. processed in accordance with the data subjects’ rights; 7. secure; 8. not transferred to countries outside the European Economic Area without adequate protection How we collect the information we hold The   P&P   will   collect   personal   information   from   you   through   your   Membership   Application   Form   and   any   other   forms   that   you   have submitted and through any e-mails that you send us. We   also   collect   information   automatically   each   time   you   visit   the   www.SgtsMess.ACCassociation.org   website.   This   information,   which records what parts of the website you visited, is only used as aggregate information, not as identifiable individual information. Use of cookies If   we   use   "cookies"   to   identify   you   when   you   visit   the   P&P   website   we   will   display   the   regulatory   message   informing   you   what   we   are doing.   A   cookie   is   a   small   amount   of   information   which   is   sent   to   your   browser   and   stored   on   your   computer's   hard   drive,   which   then enables   our   web-server   to   collect   information   back   from   your   browser   each   time   you   visit   the   ACC   Association   site.   You   can   find   out more about the use of cookies from the Information Commissioner’s Office. What information do we hold about you? In   the   membership   database   we   hold   basic   contact   details,   name,   initials,   postal   and   email   addresses.   For   some   members   we   have   a few   additional   elements   like   date   of   birth,   service   number,   dates   of   military   service.   None   of   the   data   we   hold   on   an   individual   would   be classified under the Data Protection Act as "Sensitive Personal Data". You can write to the address below to request a report of all data we hold about you. There is currently no charge for this service. We   also   use   the   aggregate   information   about   visitors'   site   usage   patterns   to   enable   us   to   see   how   popular   different   parts   of   the   site   are with our visitors, helping us decide how best to further develop the website. What we do with personal information We   use   personal   information   that   you   give   us   to   keep   a   record   of   the   P&P   membership   and   to   be   able   to   contact   individual   members. We also use the information to answer your enquiries, and provide you with information you have requested about the Association. How we ensure the accuracy of the information In   an   attempt   to   ensure   the   accuracy   of   the   information   we   hold   we   will   from   time   to   time   request   individual   members   of   the   P&P   to update the information we hold on them and confirm   it is accurate. Who do we share information with? The   P&P   shares   what   information   it   holds   about   identifiable   individual   members   with   The   RLC   Association   and   the   ACC   Association.   The P&P will not share any information we store about you with any other third party or individual member of the Association. The   P&P   has   an   agreement   with   both   The   RLC   Association   and   ACC   Association,   as   "Data   Processors"   of   the   information   we   hold,   that requires them to comply with the Data Protection Act 1998 and abide with the principles laid out in this document. How we ensure the security and privacy of the data? The   data   is   stored   on   a   server   and   access   to   that   part   of   the   system   where   the   data   is   physically   stored   is   via   a   User   ID   and   Password login   process.   The   number   of   personnel   who   have   been   issued   with   a   User   ID   and   Password   is   strictly   limited   to   people   who   would   have a valid requirement to process the data. The   data   file   is   encrypted   and   can   only   be   opened   and   read   by   the   input   of   a   secure   password.   The   number   of   personnel   who   have been issued with the Password is strictly limited to people who would have a legitimate requirement to process the data. What if you would like us not to contact you in the future? You can write, email or call us at the addresses below to request us not to contact you again in the future. What if you would like your details removed from our records? Once again, write, email or call us at the addresses below and we will, at your request, delete your details from our records. For more information about Data Protection and your rights visit the following site www.informationcommissioner.gov.uk Queries If you have any further queries, you can contact the Association’s Secretary, who is the Data Controller, at: Address: Secretary ACC & RLC Chefs (Past & Present) Sergeants’ Association 98 Middle Mead Hook Hampshire RG27 9NX Telephone: 01256 760639 Email:   Secretary@SgtsMess.ACCassociation.org
ACC & RCL Chefs (Past & Present) Sergeants' Association Data Privacy Policy